Effective date: November 11, 2026
Saluting Branches is a nonprofit organization that brings arborists and tree care professionals together each year to volunteer their skills at national cemeteries, VA medical centers, and clinics in honor of America’s veterans. We respect the privacy of everyone who supports this mission, including our volunteers, site leaders, sponsors, donors, and website visitors.
This Privacy Policy explains what information Saluting Branches collects through salutingbranches.org and the online forms connected to it (together, the “Site”), how we use and protect that information, and the choices available to you. By using the Site, you agree to the practices described in this policy.
Information We Collect
Information you provide. When you register to volunteer, sign in to the Site Leader portal, request an event location, become a sponsor, make a donation, or contact us, we may ask for your name, email address, phone number, mailing address, company or organization name, the event location you plan to attend, and any other details requested on the form you complete.
Information collected automatically. Like most websites, the Site may automatically record technical information such as your IP address, browser type, device type, pages visited, the website that referred you, and the date and time of your visit. We use this information to keep the Site running smoothly and to understand how it is used overall.
Photos and video. Saluting Branches events are often photographed or recorded, and these images may appear on the Site, on our social media, and in materials that share our story. If you would prefer not to be photographed, or would like an image of you removed, please tell your site leader or contact us.
How We Use Your Information
We use the information we collect to organize volunteers and event locations; send event details, safety information, and updates; process, acknowledge, and recognize donations and sponsorships; respond to your questions and requests; report on the impact of our work using combined totals such as the number of volunteers, locations, and donated services; and improve the Site and future events.
How We Share Your Information
Saluting Branches does not sell, rent, or trade your personal information. We share it only when needed to carry out our mission, as described below.
Site leaders and event coordinators. Your registration details are shared with the leaders of the event location you sign up for so they can plan the day and contact you.
Host facilities. Because our events take place at federal properties, we may share volunteer names and related details with the U.S. Department of Veterans Affairs, the National Cemetery Administration, or host facility staff when required for site access, security, or safety.
Service providers. We use trusted outside providers to host the Site, manage online forms, send email, and process donations. These providers may use your information only to perform services for Saluting Branches and are expected to keep it confidential.
Sponsor recognition. With their agreement, we display the names and logos of sponsoring organizations on the Site and at events. We do not publicly list individual donors without permission.
Legal requirements. We may disclose information if required by law or legal process, or when we believe in good faith that disclosure is needed to protect the rights, property, or safety of Saluting Branches, our volunteers, our partners, or the public.
We do not use or disclose sensitive personal information, such as race, religion, or political affiliation, without your explicit consent.
Online Donations
Online donations are processed through a third-party donation platform. Saluting Branches does not receive or store your full payment card information. Payment details are handled by that platform under its own privacy and security policies.
Cookies
The Site may use cookies and similar technologies to remember your preferences, keep you signed in to the Site Leader portal, and help us understand how visitors use the Site. Cookies are small text files stored by your browser; they cannot run programs or deliver viruses to your computer. Most browsers accept cookies automatically, but you can change your browser settings to decline them. If you do, some features of the Site may not work as intended.
Links to Other Websites
The Site links to other websites, such as our donation platform, online form provider, video hosting, social media, and sponsor websites. Saluting Branches is not responsible for the content or privacy practices of those sites, and we encourage you to review their privacy policies.
Security of Your Information
We use reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, use, or disclosure. Access is limited to board members, site leaders, and volunteers who need it to do their work, and information sent through the Site is protected with encryption (HTTPS). No method of transmission or storage is completely secure, but we work to protect the information you share with us.
How Long We Keep Information
We keep personal information only as long as needed for the purposes described in this policy, including recordkeeping and any legal, tax, or reporting requirements that apply to nonprofit organizations.
Children’s Privacy
The Site is not directed to children under 13, and we do not knowingly collect personal information from them online. If you believe a child has provided us with personal information, please contact us and we will delete it.
Your Choices
You may ask us to update, correct, or delete your personal information at any time by contacting us. You can stop receiving emails from Saluting Branches by using the unsubscribe link in any message or by letting us know.
Changes to This Policy
Saluting Branches may update this Privacy Policy from time to time to reflect changes in our practices or feedback from our volunteers and supporters. When we do, we will post the revised policy on the Site and update the effective date above. We encourage you to review it periodically.
Contact Us
We welcome your questions and comments about this Privacy Policy. If you believe Saluting Branches has not followed it, please reach out through our contact form at salutingbranches.org/contact, email us at info@salutingbranches.org, or call us at 1-844-922-1151. We will make every reasonable effort to respond promptly and resolve your concern.